Subpoena Clerk

The Subpoena Clerk will manage the records retrieval process for the Unit they are supporting, ensuring that all stages in the Subpoena process are completed in a timely manner and communicating with the assigned team on the case.

Essential Functions/Responsibilities

• Review and analyze claim file and/or demand to search and obtain appropriate addresses in preparation of drafting Notice of Production From Non-Party and Subpoenas.
• Review emails from Attorneys and LA’s regarding requests for medical & billing records from plaintiff’s providers, and on case-by-case basis requests to insurance companies, employers and education institutions, without yet filing the NPNP (Subpoena do not get filed)
• File Notice of Production From Non-Party (“NPNP”) via the Florida E-Filing Portal.
• Ensure to diary/add To-Do of 10-day deadline from the date of filing NPNP for parties to file objections, if any.
• Upon E-Filing NPNP, prepare email to opposing parties attaching a copy of E-Filed NPNP and proposed Subpoenas, requesting parties to waive ten (10) day waiting period for issuance of Subpoenas. 
• Complete the “Record Request” page in the case management system
• If all parties agree to waive 10-day waiting period and/or 10-day period has lapsed, prepare and file Certificate of Non-Objection(“CNO”). 
• Prepare and send out authorizations where required.
• Follow up with subject of authorizations/subpoenas for updates on outstanding requests.