Personal Assistant (Executive Assistance)

Keywords:

• Personal Assistant

• Executive Assistant

• Administrative Assistant

• Executive Support

• Administrative Assistance

• Calendar Management

• Microsoft 365

• Google Workspace

• Airbnb

• Confidential Information Management

We are seeking an experienced Personal Assistant with a background in executive assistance and calendar management to provide comprehensive support with both professional and personal tasks. This role is essential to ensuring operational continuity and the confidential handling of information while optimizing organization and the follow-up of high-priority activities.

The ideal candidate will be highly organized and capable of efficiently managing emails, scheduling meetings, and maintaining accurate documentation, ensuring the smooth flow of daily operations. The Personal Assistant will play a key role in providing reliable administrative and personal support.

Responsibilities:

• Manage and optimize the assigned executive’s calendar, including scheduling and rescheduling appointments.

• Coordinate logistics and organize both in-person and virtual meetings, ensuring all necessary resources are available.

• Efficiently manage email by filtering and prioritizing important communications.

• Proactively follow up on pending tasks and projects, ensuring deadlines are met.

• Organize and maintain physical and digital document management systems.

• Assist with the preparation of documents, presentations, and reports.

• Assist with travel arrangements and related logistics.

• Handle personal errands and tasks that contribute to the executive’s efficiency.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.

• Advanced proficiency in Microsoft 365 and Google Workspace.

• Experience with calendar management, meeting coordination, and email management.

• Demonstrated ability to manage documents and maintain organized records.

• Strong ability to follow up on pending tasks and assignments.

• Familiarity with video conferencing tools.

• Experience with Airbnb or similar platforms is a plus.

• Commitment to maintaining the confidentiality of sensitive information.

• English proficiency is required.

Education Level:

• Technical degree or equivalent experience.

Job Sectors:

• Administration and Office

• General Services, Cleaning, and Security

Position:

• Personal Assistant

Additional Skills

Technical Skills:

• Microsoft 365

• Google Workspace

• Calendar Management

• Document Management

• Video Conferencing

Interpersonal Skills:

• Communication

• Discretion

• Adaptability

• Attention to Detail

• Organization