Virtual Assistant (Bilingual)

Executive Virtual Assistant

Company:  ZENET

Location:  100% Remote

Contract type:  Indefinite term (full-time)

Experience required:  2–4 years in similar roles

At ZENET, we help companies in the United States and Latin America optimize their non-core processes with highly qualified talent from Colombia. Our purpose is to forge connections in a balanced ecosystem of growth and prosperity.

We are currently seeking a proactive, organized Executive Virtual Assistant with excellent communication skills to support a client's leadership team with the management of schedules, projects, communication, and strategic tasks.

Calendar & Email

•      Manage executives' calendars and emails, ensuring alignment with priorities.

Meeting Coordination

•      Coordinate meetings, prepare agendas and presentations, and take minutes.

•      Coordinate meeting details and organize location, logistics, and travel arrangements.

•      Support the development of presentations and speeches, including talking points and slides.

Task Management

•      Handle administrative tasks: expense reports, follow-up on pending items, and document editing and proofreading.

Project Management

•      Support strategic projects from planning through execution.

•      Carry out specific or ad hoc projects assigned according to business needs.

Social Media Management

•      Assist in creating content for the CEO's social media accounts, including YouTube, Facebook, Instagram, and LinkedIn.

•      Manage the CEO's LinkedIn account: connection requests, messages, posts, and comments.

•      Support strategic LinkedIn outreach for fundraising efforts.

Research

•      Research and prepare executive summaries of books, articles, and strategic topics.

•      Maintain proactive communication and provide comprehensive support to senior leadership.

•      Advanced English (C1–C2).

•      Experience: 2–4 years as an Executive Assistant, Virtual Assistant, or similar role at U.S.-based companies, preferably in real estate.

Knowledge

•      Schedule, task, and project management.

•      Google Workspace (Gmail, Docs, Sheets, Slides, Drive).

•      Familiarity with and ability to use artificial intelligence tools for content generation and other purposes.

Skills

•      Excellent written and verbal communication skills.

•      Strong organization and attention to detail.

•      Ability to prioritize, anticipate needs, and work independently.

•      Acts as a partner/ally, not just as support.

•      Determined, with a high level of commitment to execution.

•      Confidentiality and handling of sensitive information.

•      Teamwork and humility.

•      Integrity and commitment to high-quality results.

•      Innovation and adaptability.

•      Proactivity and a drive for excellence.

•      Remote work with flexible hours.

•      A collaborative environment focused on professional development.

•      Growth opportunities with international clients.

•      Competitive salary commensurate with experience.